Setting up an event in QRACCESS

What each section holds

General: dates and shifts

The basics the app shows when somebody picks the event.

• Enter the name and the location of the event.
• Set the start date and time, the end date and the time zone.
• For events that sell tickets, create the sessions or shifts as well — one-off or repeating — each with its own sales cut-off (see the guide on selling tickets).

Counting

Decides what the app records on each scan.

• Choose the mode: entries only, entries and exits, or continuous QR scanning.
• Pick online or offline mode depending on the coverage at the venue.
• Set the scanner to show the scan history or to run full screen.

Alerts

What the door staff see when they validate each QR code.

• Turn on the repeated-scan alert and, if you want it, the audible alert.
• Add a confirmation pop-up before the scan is recorded.
• Control exit without a previous entry, and outright rejection.

Scanners

Accounts for the door staff, with no administration rights.

• Create scanner users: sub-accounts with limited permissions for the people at the door.
• Assign them to the event so they only see what they need.
• See the guide on creating scanner users.

Maintenance: archiving a finished event

Under Maintenance you will find «Archive and keep finished event». When you use it, the attendee data and the scans of the event are archived — they are not deleted.

• Archived data stays readable from the dashboard.
• Archived scans are consulted alongside current ones in the records section (see recording entries and exits).
• You can also clear the daily records whenever you need to.